Office Coordinator
Company:
Mint Health Ltd (Maghtab l/o Naxxar)
Job Description:
An opportunity has arisen for a full-time office Coordinator to join our team, to assist our departments with the day-to-day affairs and internal procedures. The chosen candidate will be an integral part of ensuring that our office operations run smoothly and are successful in supporting other business activities.
As an Office Coordinator, your responsibilities would include, but not limited to:
– Daily office operations
– Supervise the maintenance of office areas, security, equipment, warranties, and general facilities
– Schedule agendas, travel arrangements and appointments
– Handle supplier service contract files and records with effective filing systems
– Organize team events and engage office staff in entertainment activities
– Provide necessary support to manage internal software’s
– Welcome visitors, prepare refreshments and ordering of lunch when required
– Monitor office expenditures, office supplies inventory and manage procurement requests
– Monitoring IT requests and being the go-to person on IT related issues
– Chasing of debtors and performing basic bookkeeping activities
– Keeping up to date with government grants and submitting applications
– Apply for memberships, Insurance renewals and submission of claims
– Support management with various administrative tasks
The ideal candidate must be:
– Proficient in Maltese and English
– Excellent verbal and written communication skills
– Planning and time management skills
– Smart, thinks outside the box and has a pleasant positive personality
– Ability to work well under pressure and in a fast-paced environment with frequent changing dynamics
– Own means of transportation
– Familiar with Microsoft Office Suite
– Previous experience in a similar role would be considered an advantage
Interested candidates are invited to send their CV addressed to the Human Resources Manager via e-mail to [email protected] by Monday 1st November